X
GO
en-USfr-FRes-MX

 

(888) 373-5010

 

 

Position Description

 

 

POSITION

Accounts/Payroll Assistant

LOCATION

St. Lucie County office

SUPERVISED BY

CFO/Director of Operations

POSITIONS SUPERVISED

N/A

 

GENERAL STATEMENT OF RESPONSIBILITIES

This is a part-time position consisting of twenty-four (24) to thirty (30) hours per week.  This position’s main focus is to assist the accounting and payroll needs of the agency. There will be no supervisory responsibility.

The Accounts/Payroll Assistant ‘s performance evaluation rating will be relative to how he/she performs the areas of responsibility outlined below and professional mannerism

SPECIFIC AREA OF RESPONSIBILITY

  1. Post all payments received for co-payments, deductible and self-pays to the Electronic Medical Record system on a weekly basis.
  2. Enter the following into Peachtree:
  1. All remittance reports received from the Billing and Accounts Receivable Specialists
  2. Payments received via check and credit cards
  3. Vendor and funder invoices
  1. Prepare bank deposits.
  2. Accurately file all invoices and other supporting documentation for remittances and deposits.
  3. Ensure that all vendor invoices are coded accurately and the correct due date is recorded.
  4. Provide the CFO with the Accounts Payable Report at the beginning of every week.
  5. Assist with other accounting duties as assigned.
  6. Calculate time sheets and billing for payroll.
  7. Input payroll into the payroll system each week.
  8. Verify payroll has been inputted and Quality Assurance for accuracy, and submit to the payroll company with the assistance of the Director of Operations.
  9. Track clinicians and program manager’s weekly averages on Excel spreadsheet, and send to appropriate staff.
  10. Proficient in Microsoft Office (Excel, Word, and Outlook).
  11. Check mailbox at least three (3) times per week, and open, date stamp and give to Director of Operation for approval.
  12. Perform other duties as assigned by the supervisor.

KEY COMPETENCIES

  1. Problem Solving/Analysis
  2. Time Management
  3. Teamwork Orientation
  4. Organizational Skills
  5. Thoroughness
  6. Professionalism

 RELATED AREAS OF RESPONSIBILITY

The Accounts/Payroll Assistant will be expected to be able to do the following:

  1. Function as a team player, both within the specific program and as a member of Suncoast Mental Health Center, Inc.
  2. Serve as a positive role model for clients/families in attitude, attire, professionalism, and responsible behavior.
  3. Participate and be prepared for staff meetings (if applicable).

MINIMUM QUALIFICATIONS

 

1.    Education & Experience:      High school diploma with preference given to those individuals with a college degree of the equivalent of one year of direct experience in accounting and payroll.

 



The Joint Commission

The Joint Commission is an independent, not-for-profit, national body that oversees the safety and quality of health care and other services provided in accredited organizations.  Concerns or issues can be directed to: The Joint Commission: www.jointcommission.org Fax: (630) 792-5636 Email: complaint@jointcommission.org